Terms of Use

Last updated 27 September 2026

1. About these terms

These Terms of Use (“Terms”) are an agreement between you and Puneet Gavri, who operates ToastRunner (“we”, “us”). They apply to the ToastRunner website and app (the “Service”). By signing in to or using the Service, you agree to these Terms and to our Privacy Policy. If you do not agree, please do not use the Service.

These Terms are an electronic record under the Information Technology Act, 2000 and do not need a physical or digital signature.

2. What ToastRunner does

ToastRunner helps Toastmasters clubs run meetings and look after members. It includes role nomination and allocation, agendas, role gifting and swaps, digital evaluations, AI-generated feedback summaries, progress tracking, membership and guest records, dues records, awards, and tools for clubs to work together.

ToastRunner is an independent product. It is not affiliated with, endorsed by or sponsored by Toastmasters International. “Toastmasters” and related names are trademarks of Toastmasters International and are used here only to describe who the Service is for.

3. Who can use it, and your account

• You must be at least 18 years old.
• Accounts are created by club officers. You may use the Service only as a member or officer of a club that uses it.
• Keep your password private and do not share your account. You are responsible for what happens under it.
• Tell us or your club officers straight away if you think someone else has used your account.
• Keep your details accurate, and update them when they change.

4. Clubs and club officers

If you manage a club on ToastRunner, you also agree that:

• you are authorised by your club to set it up and manage it;
• you will add members and guests only where you have a proper reason to, and will tell them their details are kept in ToastRunner;
• you will use member and guest data only for running the club;
• you will remove members who leave, or mark them inactive, and pass on any request from a member to see, correct or delete their data.

Role allocation is a recommendation. The club's officers make the final decision and are responsible for it. Dues records in the Treasurer feature are for record-keeping only: ToastRunner does not collect, hold or transfer money, and the records are not accounting or tax advice.

5. Your content

“Your content” means what you add to the Service: evaluations, notes, speech details, your introduction, photos and similar material. You keep ownership of it.

You give us permission to store, copy, process and display your content only as needed to run the Service: for example, to show an evaluation to the speaker it was written for, to show your profile to your club, and to generate feedback summaries. This permission ends when your content is deleted, except for copies in backups, which roll off within 30 days.

You are responsible for your content. Make sure you have the right to share it.

6. Acceptable use

Toastmasters is built on supportive, respectful feedback. Please keep that spirit. You must not use the Service to host, share or send anything that:

• belongs to someone else and you have no right to share;
• is defamatory, obscene, harassing, hateful, or insulting on the basis of gender, religion, caste, race, ethnicity or any other characteristic;
• invades anyone's privacy, including sharing someone's personal details without permission;
• is harmful to children;
• infringes a patent, trademark, copyright or other right;
• deceives or misleads, or knowingly spreads false information;
• impersonates another person;
• contains viruses or any code meant to disrupt, damage or gain unauthorised access to a system;
• threatens the unity, integrity, defence, security or sovereignty of India, public order, or friendly relations with other countries;
• breaks any law in force.

You also must not:

• try to access another club's data or another member's account;
• probe, scan or test the Service for weaknesses, or get around its security or rate limits;
• scrape, copy or resell the Service or its data;
• use automated tools to send requests, other than normal browser use.

If you break these rules, we may remove the content concerned and suspend or close the account, and we may report unlawful activity to the authorities.

7. AI features

Some features use AI to summarise feedback and suggest what to work on. AI output is generated automatically and may be incomplete or wrong. Treat it as a helpful starting point, not as professional advice or a judgement of anyone's ability.

8. Our rights in the Service

The Service, including its software, design, text and logo, belongs to us. These Terms give you the right to use the Service as intended. They do not give you any other rights in it. If you send us suggestions, we may use them without owing you anything.

9. Changes and availability

We keep improving ToastRunner, so features may change, be added or be removed. We aim to keep the Service available, but it may sometimes be interrupted for maintenance, updates or reasons outside our control.

10. Ending your use

You can stop using the Service at any time, and ask us to delete your data as described in our Privacy Policy. Your club officers can also remove your access. We may suspend or close an account or a club that breaks these Terms, or if we have to stop offering the Service. Where reasonable, we will give notice first so data can be exported.

11. Disclaimer

The Service is provided “as is” and “as available”. As far as the law allows, we make no promises beyond those in these Terms: we do not guarantee that the Service will be uninterrupted, error-free or suited to a particular purpose, or that allocations, records or AI output will be complete or accurate.

12. Limit on liability

As far as the law allows, we are not liable for any indirect or consequential loss, or for loss of data, goodwill or opportunity, arising from your use of the Service. Our total liability to you for any claim about the Service is limited to ₹5,000. Nothing in these Terms limits liability that cannot be limited by law.

You agree to compensate us for losses caused by your breach of these Terms or by content you add to the Service.

13. Governing law and disputes

These Terms are governed by the laws of India. If a dispute arises, please contact us first; most things can be sorted out quickly. Any dispute that cannot be resolved will be subject to the exclusive jurisdiction of the courts at New Delhi.

14. Changes to these terms

We may update these Terms. We will change the date at the top, and for significant changes we will tell you in the app or by email before they take effect. If you keep using the Service after that, you accept the updated Terms.

15. Grievance officer and contact

If you have a complaint about the Service, about content on it, or about these Terms, contact our grievance officer. We will acknowledge your complaint within 24 hours and aim to resolve it within 15 days.